Volunteer Recruitment Stalls

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Volunteers. We have a huge need for them in our area, as Edinburgh has the biggest waiting lists anywhere in the country. I now struggle to make weekly meetings every single week, as my jobs require me to work evenings and sometimes travel to other places overnight. Our unit leader’s husband also has to work away overnight. And we never managed to replace our other Assistant Leader. We also have had at least two units at risk of closure in the last year.

One of our District Commissioners decided to grab the bull by the horns and got us a spot at our local shopping centre. It wasn’t the best time of year to do it as it was summer holidays – but needs must. We hope that by having the stall we got a few volunteer leads plus raised awareness in our city about the volunteering needs.

So what did we do?

  1. We had a rota of Girlguiding volunteers of all ages. This included two commissioners, two adult leaders, two members of the Senior Section and even a Rainbow and a Brownie! We all wore different versions of the uniform. A mistake we have seen in the past is having lots of volunteers on a stall – and that’s a little bit intimidating for strangers to attempt to engage with.
  2. We designed a display that hopefully gave a flavour of what Girlguiding looks like in 2017. If we had more time, I think we would have liked to have had more photos of all the sections in action.
  3. Lots of leaflets that we could hand out to those interested
  4. Our lovely mascots, which of course included Olave Bearen-Powell
  5. Tried to use social media in the lead up to encourage people to come along and say hello. I strongly recommend tweeting your local MP/MSPs/Councillors to ask them to come along and RT the info about where your stall will be and when.

What I find is that members of the general public passing by your stall are just wanting to get from A to B and are worried about being asked for money or being sold something. So you need to have people who are willing to approach people and be approachable! A few things which helped attract people to come talk to us were

  1. Free gifts (in this case sweets, but if your budget allows, I always recommend free pens. Everyone can use a pen so it’s less likely to end up in a drawer of junk or the bin and it’s a good thing to keep reminding them of your organisation when they pull it out to use or lend to someone else in need)
  2. An interactive element to your stall.
    I got a tabletop flipchart from Amazon similar to this one which I also plan to use for Senior Section. This made it easy to carry, and not a hazard if it got knocked over. It also had two sides we could use, so on one side we asked people to tell us their Guiding memories. On the other side we asked what people thought Girlguiding members do in 2017. The Guiding memories question inspired lots of conversations from people of all ages who were wandering through the shopping centre.
    Guiding memories

All in all it was a lovely afternoon, and worth it. I definitely hope our Division does more of these in our local supermarkets, community events and going back to our local shopping centre. The other side of it was leaders from different sections and Districts got a chance to get to know each other as it’s rare for us to see each other unless we are interacting from sharing a church hall or talking about girls moving up from one unit to another.

Have you been doing anything to promote volunteering opportunities in your area? What has worked well for you?

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One thought on “Volunteer Recruitment Stalls

  1. Some great ideas here! We also regularly make sure the parents of our Guides know that there are opportunities for them to be involved (not just when we’re looking for leaders) so that they know they can approach us to ask questions and also so it’s not out of the blue if we target one or two and ask if they’d be interested in helping out.

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